Town of Jarratt Community Spring Fling
Hosted by Jarratt Town Council
Contact Information: Festival Location:
Town of Jarratt Johns Manville Clubhouse
P. O. Box 336 Event Date: April 13, 2019 121 Allen Road
Jarratt, VA Jarratt, VA 23867
www.jarrattva.com Time: 11:00am until 8:00pm
Essential Information for Vendors
The Jarratt Town Council welcomes all Vendors to the 2019 Spring Fling. We look forward to a successful event for all involved. This Vendor’s Rules & Regulations Handbook was prepared to assist in achieving that goal. The official date of the 2019 1st Annual Jarratt Spring Fling Outreach Festival is April 13, 2019. Festival hours are 11:00 a.m. to 8:00 p.m.
AGREEMENTS: Your agreement (contract) is reviewed and acted upon in the best interest of the Spring Fling. Please be aware that these Rules and Regulations are made to be a part of your Agreement, which you and your staff agree to abide by when you sign and return your Agreement.
Outside spaces measure 12’ x 12’ and are located on the North side and rear of the clubhouse, inside spaces measure 10x10.
Outside vendor spaces are $25.00, inside vendor spaces are $35.00. Applications must be received by April 01, 2019, fees are due at this time. Applications without fees included will not have a space reserved. Submit applications early, as spaces are first come, first serve basis.
Space set up times will be Saturday prior to the event opening. All vendors must set up and vehicles moved out of the festival area by 10:30 AM. Vehicles will not be allowed in the festival area from 10:30 AM and 8:00 PM.
The Council members reserve the right to reject any application. We will limit each type of vendor to a total of three (3) of the same type item. We will keep all vendor applications on file and put you on a waiting list. If for some reason one of the first three (3) vendors does not submit their fee or cancels, we will call you and see if you are still interested in attending our festival. Remember table spaces are issued on a first come, first served basis.
RETURNED CHECKS: If a check is returned for any reason, your personal and business checks will no longer be accepted. Additionally, an administrative fee of $35 will be charged for each returned check
EVENT TAKES PLACE RAIN OR SHINE
Please be prepared for any weather. The 1st Annual Jarratt Spring Fling Outreach Event will be held rain or shine. If you offer a quality product, great price, an eye-catching booth, and a pleasant attitude, you should do well.
No dogs on festival grounds.
CONDUCT: In order to maintain the peace and protection of the general public, the Jarratt Town Council reserves the right to regulate time, manner, and activities of Vendors. This regulation extends, without limitation, to individuals, noise, products, conduct, signs and/or printed materials that Council may determine to be offensive or objectionable. Council shall have the right to audit and review any and all sales, tax and other information or activities of Vendor necessary to assure compliance with the terms and conditions of the Agreement. Council is authorized to monitor Vendor’s activity and sales.
COLD STORAGE: The Jarratt Town Council does not provide refrigerated storage units.
DAMAGES: You agree to promptly reimburse and pay the Council for any damages to Clubhouse property or equipment that you, your employees or your agents cause during the term of your Agreement.
Town of Jarratt Community Spring Fling
Vendor Application Form
Vendor Type: [ ] Craft Vendor [ ] Food Vendor [ ] Non-profit vendor [ ] Wood crafts/furniture [ ] Music [ ] Baked goods
[ ] Floral arrangements [ ] Wreaths [ ] Jewelry [ ] Clothing [ ] Knitted/crochet goods [ ] Honey [ ] Herbs [ ] Cookware
Contact Person: _______________________________________________ Phone: __________________
City: _____________________________ State: _____ Zip: ________ Fax: __________________
Email: ________________________________ Website: _________________________________
[ ] (Outside Table) $25.00 [ ] (Inside Table) $35.00
Total Enclosed $___________
April 01, 2019 is our deadline: after that date, booth space will be $40, if available
All payments, request forms and signed contracts must be completed as specified and returned to the Town Office by the contract date, subject to cancellation.
Check enclosed Payable to “Town of Jarratt” ($35 charge for returned checks)
NO REFUNDS FOR ANY REASON
Please read the statement below and sign this document. Return it to the address below with your check, money order (Payable to Town of Jarratt). Unsigned applications will not be accepted.
I hereby agree to abide by all the rules stated in this application. I accept the decision of the Jarratt Town Council as final and agree to sell only approved items. If asked to remove any item from my booth, I will do so. I understand that I can be asked to leave and will forfeit my booth fee if I fail to comply. I agree to indemnify and hold harmless all entities associated with the 1st Annual Jarratt Spring Fling from any and all demands, expenses, fees, fines, penalties, suits, proceedings, actions and causes of action of any and every kind and nature arising, or growing out of, or in any way connected with, my participation in the 1st Annual Jarratt Spring Fling. With my signature, I agree to all conditions set forth herein by the Town Council of Jarratt.
Return to: Susan Gillam, Clerk P. O. Box 336 Jarratt, VA 23867
Vendor parking is in the front of the clubhouse, located in the horseshoe.
You will be contacted by mail, email or phone call to confirm your acceptance. Please feel free to email with any question